Manager users now have the ability to make faculty corrections on Standard and Rotation surveys where students are evaluating faculty—even after responses are received!  This is a huge time-saver as you will no longer have to contact Course Evaluations Support to swap faculty.  This option shows courses on surveys where a mismatch of individuals is found between the course and the survey.


Moving Data from One Faculty to Another on a Survey

  • Go to Set Up - Utilities - Faculty Corrections.
  • Set the filters to the correct year and period of the survey.
  • The list displays all cases where the Responsible Faculty on a survey or the Faculty selected in Question Category Settings on the survey do not match the Faculty currently on the Course.
  • The Synchronize option on the Faculty Corrections list will only appear for Standard Surveys that are not opened yet or for courses that have not received responses yet. When selected, assessed individuals will be selected for people-based questions as if the course was added new.

    • If people are on the course but not on the survey a caution sign will appear next to their name as a warning with the message “Not selected on the survey”
    • If there are people-based questions on the survey, courses will show in the Faculty Correction list when people are added to the course and are not checked in the question category settings
    • On surveys with only Overall questions, the caution sign will not appear and the Survey Category Selections column in the list will have N/A in it.


  • In simple cases a Synch link will appear to apply the fix directly from the list.  If the link is clicked you will see the changes the system is going to make.  If you agree, click ‘OK.’
     



  • The Fix Simple button will appear at the top right of the page if there are multiple simple cases that can be fixed.


  • When there is more than one Faculty on the survey or the Course, click the row to manually select who should replace whom.
 

  • Use the Detailed Settings link if further investigation is needed.
Important Notes

  • Only courses where an instructor on a survey does not match the course will show up on the correction list.
  • Historical data can be fixed.
  • A caution sign indicates that a faculty member is no longer attached to a course.
  • Choose Fix to quickly swap a responsible faculty or selected instructor.
  • Choose Quick Fix to swap both at once.
  • If results exist for both the old and new faculty, results will be discarded for the old faculty if the same question is answered for the new faculty by the same students.
  • The Responsible Faculty change and Question Category changes will remain two separate functions which comes in handy for separation of changes in complex cases (like labs).
  • Users will be notified of all changes with a pop-up window.

Related Articles

Managing Faculty On Active Surveys


Video - Faculty Correction Feature