• Select 'Add New' from the list screen.
  • Select a Term from the drop-down menu.  This is the semester when the course is offered.  The items in the 'Term' drop-down menu are entered at the Assessment Period level.
  • Enter a Course Number, Section, and Name.
  • Enter an Institution Code. This code can be used to track and manage cross listed courses.
  • Enter a Cross List Code. This code can be used to track and manage cross listed courses.
  • Select a Department from the drop-down menu.  This is the department that the course is associated with.  The items in the 'Department' drop-down menu are entered at the Department level.
  • Select a Program and Year for this course.  
    • The items in the 'Program' drop-down menu are entered at the Program level.
    • The items in the 'Year' drop-down menu are entered at the Program level.  The 'Year' represents the level or cohort that the students are associated with when they take the course (Year 1, 2, 3, or 4).

NOTE: For Universities that do not follow a lock-step curriculum, Course Evaluations recommends using the first number of the course number as the year.  For example, Biology 101 would be a year one course, since it is most likely that it is an introductory or freshman course.  Biology 401 would be a year four course, since it is most likely an advanced or senior level course.

  • Select the Course Type from the drop-down menu.  Course Types are used as a way to filter information at the survey and reporting levels of Course Evaluations.  The Course Type can be shared across schools.  Course Type can be any descriptor that the Course Evaluations Manager needs.  Examples of Course Types are required courses, elective courses, problem based learning courses (PBLs) or laboratory courses.  
  • Select the Course Designation from the drop-down menu.  Course Designations are used as a way to filter information at the survey and reporting levels of Course Evaluations.  Course Designations can be shared across schools.  Course Designation can be any descriptor that the CE Manager needs.  Examples of Course Designations are high level courses and low level courses or Basic Science and Clinical Science.
  • Check if this is a Core course, like General Education
  • Select a time of day from the drop down. This option is used for SETE.
  • Enter a room number.  This option is used for SETE.
  • The Students Enrolled shows a count of students enrolled in this course.  Clicking on the number will open a second, sub window that shows the course name, number, and the names of the students enrolled.  
  • Check the Status box.
    • Active Status – The course is 'turned on,' active, and is available to be used.  The status can be changed (turned off) at any time by the CE Manager.
    • Inactive Status – The course is 'turned off,' deactivated, and is not available to be used.  The status can be changed (turned on) at any time by the CE Manager.  

NOTE: Courses that have been taught and assessed in the past but are no longer being taught should be deactivated.

  • Enter a start and end date for the course.
  • Enter a Custom Survey Start and End date and time for the course.
  • Select the Enrolled Enrolled Students, this setting determines whether
    • All students in the Program and Year/Cohort selected above take this Course.
    • This Course is not part of a lock-step curriculum. Students in any year or Program can be enrolled.
  • Click 'Add.'