Looking for a way to export the raw survey data from CoursEval? If so, this article will show you how, using the 'Survey Results' export. 

  • Log in to CoursEval
  • Go to the Reports Menu > Exports >click Survey Results 
  • Click the Download Results or the Download Feedback icon
  • Select Saved Settings, if there are layouts saved
  • Select the export type of Comma Delimited, Excel, dBase III, or Aggregated Export (csv):
    • Comma Delimited (CSV)
      • The file will have an individual line of data for each course and faculty evaluated for each submission
      • The CSV will always have the question in the column header of the export
      • There no limit of characters in the export of the comments data. 
        Note: This should not occur, but Excel may truncate long comments. There is no issue if another text editing program is used to view the file.
    • Microsoft Excel (XLS)
      • The file will have an individual line of data for each course and faculty evaluated for each submission
      • Excel files can only support small column names. These file formats will have a question label called Core with the question number.  These exports will run faster than the CSV. The Data dictionary supplies the translation information for the question headers
      • There no limit of characters in the export of the comments data. 
        Note: This should not occur, but Excel may truncate long comments. There is no issue if another text editing program is used to view the file.
    • dBase III (dbf)
      • The file will have an individual line of data for each course and faculty evaluated for each submission
      • dBase files can only support small column names. These file formats will have a question label called Core with the question number. These exports will run faster than the CSV. The Data dictionary supplies the translation information for the question headers
      • There is no character limit in the export of the comments data
    • Aggregated Export (CSV)
      • The file will have a line of data for each course and faculty evaluated that is a overall rating for the course or faculty member. The aggregated CSV is the sum of all the data submitted for a course or faculty in one line of data
      • The Aggregated CSV will always have the question in the column header of the export
      • By default, the Aggregated CSV does not include comment based questions. This option must be selected at run time.
      • The Aggregated CSV export includes a column header for the number of ‘Responses’ received. This number is based on the course questions that are answered.
      • The Aggregated CSV export is not available on the Feedback Export
    • Select the column delimiter and text delimiter if exporting to CSV
  • Combine Overall Questions with Multiple
    • This option should ALWAYS be checked as it creates a single line of exported data for each course/faculty combination.
  • Include additional Columns for Assessed Individuals
    • Includes the assessed individuals username, ID number, and e-mail address
  • Select Evaluator Data Items
    • Includes the program, ethnicity, gender,graduation year, and research codes (if they are used)
  • Convert Unanswered Questions and Answers of N/A to Blanks
    • This option should ALWAYS be checked as it removes all zero's (0) for no responses and -1's for N/A responses and converts the field to a blank. This option was added to help prevent errors in working with the raw data manually
  • Use School Question Codes in the Header
  • If question codes are loaded in the Question Manager, they will appear in the import to save space
  • Select the questions that you would like to export
  • Click 'Create Export'
  • Click the first link to download the raw data
  • Click the second link to download the data dictionary
    • The export data dictionary includes a column for school specific question codes enabling mapping between CoursEval questions and school identifiers
    • Option_Val represents the Option Value setting of the response set:  L->H, H->L, Mid (for middle-is-best), and blank when this is not applicable
  • The Windows File Download box will appear.  Click 'Open With' or  'Save File.'  Save the document to a place that is easy to remember, like the Desktop of the computer
  • Type in a name for the file in the File Name box and click 'Save'