Creating a survey in Course Evaluations starts with the Response Sets (question choices). The responses sets are created first because when you create the questions you will need to specify which response sets are associated. 


There are three types of response sets available in Course Evaluations:

  • Radio is a choice of one response in a set.
  • Multi-Select is a choice of one or more responses in a set.
  • Memo is a text response.


Adding/Managing Response Sets

  • Go to the Survey Menu - Components - Response Sets.
  • Select Add New from the list screen. 
  • From the Type drop down select the response set type (radio, multi-select, or memo)
  • Enter a name for the response set.
  • Enter a description (not required)
  • Set the Global Status, whether or not the response set can be shared by all schools.
  • Set the Approved Option, if this response set can be used for faculty added and department added questions.
  • Archive Response Set  -  Archiving a response set removes the response set from future selection, while preserving historical reports/data. This would not be selected for newly created response sets.


Radio Response:

  • Type in the Radio Choices separated by semicolons. It is very important to separate using a semicolon or the responses will not separate correctly.
    Example: Strongly Agree; Agree; Neutral; Disagree; Strongly Disagree

  • Select the Option Valuesfor the response set. This is very important for statistic calculations. 
    • Lowest to Highest - Will assign a value of '1' to the first response, the second option will have a value of '2,' the third a value of '3,' etc.
    • Highest to Lowest – Will assign a value of '5' to the first response, the second option will have a value of '4', the third a value of '3', etc.
    • Middle is Best – Will assign the middle option the highest value. The scale will decrease by 1 for every option to the left and right of the middle option(s). Example: Homework: Too Little (1), Just Right (2), or Too Much (1).

IMPORTANT NOTE: When adding in a new Radio Response set, the Option Values tend to get overlooked. If the wrong option value, (e.g. lowest to highest) is chosen the statistics will be incorrect in all reports.

  • To set a Not Applicable option for a response set:
    • Select the check box next to Include a Not Applicable option for this response set.'
    • Enter the text to appear for the Not Applicable in the text box.
    • This will add the Not Applicable option, in green, to a question’s response set on the survey. 
    • The value will not count toward calculations.

IMPORTANT NOTE: If a Not Applicable option is needed, use the Course Evaluations feature to add it in. Do not enter N/A as a choice or it will be given a value and counted in statistics.

  • Radio Button Layout - Radio response sets can be set up as horizontal, vertical, or show only the highest and lowest choices for Traditional Surveys only.  Surveys set up in Responsive Design are always displayed vertically and only High / Low Choices Only and Drop Down are supported. 
  • Select the Graphing Optionsfor each response set.
    • Graph Average Values of Responses -results show the mean value of the responses for a given question.
    • Graph Frequency of Responses (Show Percentage) - the number of responses for each option in the list will be shown as a percentage.
    • Graph Frequency of Responses (Show Raw Count) - the number of responses for each option in the list will be shown as a count.
    • Suppress Graphs - will hide graphs on both the Evaluation and Individual reports.

NOTE: The option Graph Average Value of Responses will enable questions, using this response set, to be included on the Survey Intelligence (SI) reports. This is highly recommended in most cases.

NOTE: Graphing options can be changed at any time.

  • Hide Advanced Stats is used to simplify how the response set is reported. The data is reported as a frequency distribution.  The best use of this option is for non-scalable response sets, such as demographics, voting, Yes/No, etc. when a count is needed.
  • Render Option and Unanswered Choices are used in conjunction with Hide Advanced Stats to customize how the results will look on reports.
  • After the options are selected select the Add button to save.
    NOTE: Be sure to check for typos. Response sets cannot be edited after they have been used on a survey.

 

Multi-Select Response:

  • Type in the Multi-Select Choices separated by semicolons.
  • Select a Selection Limit, this limits how many choices can be selected on the survey.
  • Select the Number of Columns that the options will be listed in. This option is available for Traditional Surveys only.
  • Select the Graphing Options for each response set. Refer to the explanation above for details.
  • After the options are selected select the Add button to save.


Memo Response:

  • Select the input field limit which can range from 5 characters to unlimited.

  • Optionally add a Data Entry Tip to provide contextual help on the survey.
  • After the options are selected select the Add button to save.


Videos


Response Set Overview


Radio Response Set

Multi-Select Response Set


Memo Response

Related Articles
Response Sets - Reporting Options